DRB Organizational Meeting Minutes 4-11-17
Organizational Meeting Development Review BoardTuesday, April 11, 20176:48 P.M.*Unapproved*** See subsequent minutes for any changes Members Present: Peter Fjeld, Chair, Donna Swinington, Jeff McDonough, Tom Drew, Suki Fredericks Members Absent: Bill Shouldice Others Present: Sandra Trombley, Secretary Call to Order/Roll Call: Meeting called to order at 6:48 p.m. by Chair and roll call. Review Agenda: Reviewed agenda. New Business: Re-Organization of Board: The first order of business is to elect the Chair of the DRB. Motion by Jeff and second by Tom to nominate Peter Fjeld as Chair of the Board. 4 yes 1 abstention by Peter. The next order of business is to elect the Clerk of the DRB. Motion by Jeff and second by Donna to nominate Tom Drew as Clerk of the Board. 4 yes 1 abstention by Tom. Tom agreed to be the Clerk with the condition that if it doesn’t work out for him or with he and the Chair, he will step down. There was discussion about the clerical time necessary to complete the tasks of the Clerk. Sandy shared that the Selectboard would consider paying an hourly rate to the Clerk for preparing the Findings of Fact clerical work. Motion by Donna and second by Tom to nominate Jeff McDonough as Co-Chair of the Board. 4 yes 1 abstention by Jeff. Suki asked the question about the alternates and voting. Alternates become voting members when regular members are absent. Suki asked; if you have 4 members and 2 alternates present, how you choose the alternate to sit as a voting member to make 5 members. It was the conclusion that the Chair would make the decision. Tom expressed the desire to have more notice when a meeting is canceled. He stated that a day before the meeting would be nice. Sandy explained that the Chair runs the meeting and prepares the agenda. The Chair will be responsible for notifying the Board when a meeting is canceled. Sandy explained that going forward, the Clerk will receive information from the Zoning Administrator about an application for hearing. The Clerk will work with the Chair for preparing warnings and scheduling hearings. Motion by Peter and second by Donna to appoint Suki Fredericks and Hannah Sessions, as alternates to the Planning Commission. 4 yes 1 abstention from Suki. Motion by Donna and second by Tom to affirm the Addison Independent as media of record. All in favor. So approved. Motion by Jeff and second by Donna to affirm the Board will follow the Robert’s Rules of Order for small boards. All in favor. So approved. There is no meeting scheduled for April 25th. There is a Planning Commission meeting May 9th. Old Business: Public Comment: Adjourn: Motion by Jeff and second by Donna to adjourn. Respectfully submitted, Sandra L. TrombleySecretary