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Meeting Minutes

Town of Leicester

Selectboard Meeting Minutes

 

Thursday, January 22, 2009

 

*Unapproved*

 

** See subsequent minutes for any changes

 

Members Present:  Diane Benware, Bob Oliver, Ken Young, Ron Fiske, Tom Barker

 

Others Present:   Arlan & Donna Pidgeon, Deb Miner, Carol Morrison, Dot D’Avignon, Sandra Trombley, Secretary

 

Call to Order:  Meeting called to order at 6:30 by Chair, followed by the Pledge of Allegiance. 

 

Agenda:

 

Continue with budget work.

 

Fire Expense:  Plugged in $19,716

 

Highway:   Had left the January 19th meeting without a number under payroll, so we plugged in same number as 2007. 

 

Highway Fund:  Under Loans & Transfers on second page, Carol found that the $19,760.00 has to be moved from where it is on the sheet to the Highway Fund. 

 

Deb explained that there is one checkbook, but it’s broken down into the General Fund and the Highway Fund.  It’s all in one checkbook.  This $19,760.00 was taken out of the General Fund and it should have been taken out of the Highway Fund as it was a highway expense.

 

Deb explained that under payroll $51,000, on page 9, part of the payroll went to the Hooker Rd. project $7,714 and storm damage FEMA disaster $3,860.50.  So, if you deduct these two, then it brings in back down to the $40,000 in a normal year.

 

FEMA money will come in 2009 when work is completed.  In the range from $27,000 - $32,000.

 

Board authorized Donna Pidgeon to contact the Department of Education and talk with Mr. James in regard to the $103,000 owed to Otter Valley.  The tax rates that the Department of Education set for the school was not enough.

 

This is the first year that the payment went separately to the school.  It has to be budgeted.

 

The figures under 2008 actual have been checked and double checked by the auditors.  The Board has plugged in figures for Receipts:

 

Dog Licenses/Fees:       $2,000

Liquor License:             $50

Railroad Tax:                $78

Fed Bureau Land Mg.  $4,000

Rental of Town Hall & Meeting House: $155

 

Disbursements:

 

Highway Fund: $19,760 will be moved under Highway Fund

Loan Payments:            $99,000

Auditors:                      $3,200

Listers:                         $10,000

Reappraisal:                  $10,000

Tax Map Update:         $1,200

Selectboard:                 $2,825 Level funded as is in 2008

Selectboard Secretary:  $1,500

$4,325 for the Selectboard & Secretary

Recycling:        

Labor:                          $3,800

Solid Waste:                 $8,500

 

Due to Kylee’s resignation, figures will be lowered from agreed upon number with Kylee for 2009 Town Clerk and Treasurer.

 

Motion by Tom and seconded by Bob to budget $7,000 Clerk and $7,000 Treasurer, plus the recording fees.  All in favor.  So approved.

 

Board owes Donna Pidgeon back wages for past work $1,800.50 and $450.00 for Deb Miner. 

Donna would be willing to help train someone.

 

Building Expenses:  Level funded at $10,000

Fuel:

Town Hall:                    $2,500

Meeting House:            $3,500

 

Motion by Tom and seconded by Ron for a brief recess to allow Tom to call Kylee and ask if she would reconsider her resignation and if she would remain until March.  All in favor.  So approved.

 

Recessed

 

Reconvened at 7:06 p.m.

 

Grounds Care:

Cemetery:         $4,750

Office & Town Green & Fern Lake Access:     $2,500

Office Expenses:

Cleaning:          $600

Cleaning Supplies:         $100

Computer Equipment:  $0

Computer Tech Support/License:          $1,800

Computer Upgrade & Software:           $1,200

Copier:             $1,500

Office Supplies:  $3,000

Postage:           $2,000

Printing:            $3,200

Records Restoration:    $0

Town Web Page:   $500

Insurance:

Liability:            $238

Property & Casualty:    $5,913

Public Officials: $1,339

Workman’s Comp:       $3,644

Zoning:

Secretary          $750

Utilities:

Electricity:         $5,500

Telephone:        $2,500

Water Rent:      $5

Public Safety:

Law Enforcement:         $2,000

Animal Control:            $500

Dog Census:                 $300

Contingency Fund-Fire Expense:           $19,716 Base Charge

 

Suggestion was made to put a copy of the contract as part of our Selectboard Report so community will see what we are being asked to sign.  Diane would like, on behalf of the Board, to contact Bob Kilpeck to see if they would wait for their first payment until after Town Meeting and for the future, not pay the $500 fees until after January 2010 so we know exactly how many there are and could budget for it.

 

A thought was to put it on the warning to see if the Town would authorize the Selectboard to engage in a contract with the Brandon Fire Department to provide fire protection services for the town as explained in the fire contract that follows the Selectboard Report.  This way it would be a conversation on the floor.

Fire Warden:                $100

Health Officers: $200

Town Moderator:         $100

Elections/Payroll:          $750

Payroll Tax Liability – FICA/Medicare: $10,000

Payroll Tax Liability – In lieu of Contributions:

Community Development          $0

Loan Interest/Bank Fees           $1,200

Legal Fees:                   $3,500

Refund – Tax Overpayment:   $11,581.54

Trash Removal – Bullock Rd    $500

Workshops/Training-Town Officers:     $3,000

Writing & Research Grant         $500

Miscellaneous:  $200

 

Requests from other agencies to be included on ballot:

 

 Assessments:

 

Addison County Humane Society          $1,000

Addison County Regional Planning        $1,060.50

Addison County Tax                             $13,000

American Red Cross                            $250

Brandon Area Rescue Squad                $5,125

Brandon Library                                   $1,000

George D. Aiken Research                   $100

Green Up Vermont                               $50

Insect Control District                           12,436

Lake Dunmore/Fern Lake Assoc          $2,322

Leicester Little League                          $700

Vermont Coalition of Municipalities       0

Vermont League of Cities & Towns      $1,350

 

Appropriations as Voted:

 

Addison County Community Action:     $1,300

Addison County Home Health Care:     $1,138

Addison County Parent/Child Center: $1,200

Addison County RSVP:                        $285

Addison County Transit Resources:       $1,000

Champlain Valley Agency on Aging:      $1,100

Counseling Service of Addison County $1,050

Elderly Services, Inc.:                           $500

Hospice Volunteer Services:                 $250

John W. Graham Emergency Shelter: $725

Neighbor Works of Western Vermont: $200

Open Door Clinic:                                $300

Otter Creek Natural Resources:            $113

Vermont Adult Learning:                       $450

Vermont CARES – Aids Research:       $350

Vermont Center for Independent Living:  $145

Women in Crisis – Women Safe:           $600

Maple Leaf Farm (Drug Rehab 2):        $645

Boys & Girls Club of Brandon  $900

 

Break for Diane to call Robert Kilpeck.

 

Balance in Highway Fund:

 

Restricted Ditching Fund $12,600

Culvert Fund    $9,200

 

Equipment Rental:  General

 

Arlan Pidgeon:  $58,099

Scott Pidgeon:   $2,580

 

$52,000 for Equipment Rental

 

Materials:

 

Salt:      $25,000

Chloride:  $4,500

Winter Sand:  $20,000

 Sand, Stone & Gravel:  $10,000

 

Storm Damage & FEMA Disaster numbers are just there for people to see. 

 

Disbursements:

 

Hooker Road Project:  $69,955.34 Total Cost

 

Fuels, Oil, Antifreeze:    $2,500

Green-up Removal:       $500

Signs:                           $500

Bridge Drain Cleaning:   $250

Miscellaneous:              $500

Culverts:                       $3,000

Paving & Cold Patch:   $5,000

Roadside Mowing:        $7,200

Salt Shed Repair:          $100

Town Shed Furnace Oil:    $3,000

Town Shed Repair/Electricity:     $1,200

Town Shed Furnace Repair:  $250

 

Payroll:  $45,000

 

There was a $2,000 check for the Grant for Better Back Roads that did not get deposited in 2008, but will show in 2009.

 

Tom made the motion to go into Executive Session to discuss personnel.  Seconded by Ken.  All in favor.  So approved.

 

Out of Executive Session 9:45 p.m.

 

Motion by Ron, seconded by Ken, to accept Kylee Rochon’s resignation effective immediately.

 

Emergency Selectboard meeting scheduled for Saturday, January 24, 2009, at 9:30 a.m.

 

Diane will advertise for the Town Clerk/Town Treasurer vacancy. 

 

Board signed signature page of the warning.

 

Motion by Tom, seconded by Ron to adjourn.  All in favor.  So approved.

 

Adjourned 10:00 p.m.

 

Respectfully submitted,

 

Sandra L. Trombley

Selectboard Secretary