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Meeting Minutes

 Town of Leicester

Selectboard Meeting Minutes

 

Monday, September 21, 2009

 

*Unapproved*

 

** See subsequent minutes for any changes

 

Members Present:  Diane Benware, Tom Barker, Ron Fiske, Ken Young

 

Members Absent:  Bob Oliver

 

Others Present:   Julie Delphia, Arlan Pidgeon, Tim Johnson, Cecile Todd, John & Mary Hughes, Sandra Trombley, Secretary

 

Call to Order:  Meeting called to order at 6:31 p.m. by Chair, followed by the Pledge of Allegiance. 

 

Agenda Review:  Agenda reviewed. 

 

Approve Minutes of August 17, 2009 & August 29, 2009:

 

The minutes for the August 17, 2009 meeting were reviewed. 

 

Motion by Tom to approve minutes of August 17, 2009.  Second by Tom.  All in favor.  So approved.

 

The minutes for the August 29, 2009 special meeting were reviewed.  Motion by Ken to approve minutes of August 29, 2009.  Second by Tom.  All in favor.  So approved.

 

Review and Sign Orders for Payment:

 

Bills making their rounds. 

 

Reports from Town Officials & Committees: 

 

Clerk/Treasurer:

 

The town has received grant money for the Voter Improvement Grant.  The board will start to see some expenditures in the bills.  Julie purchased a printer, a scanner and in the future a computer.  With the Voter Improvement money from before, the board will see the software purchase with those funds. 

 

Julie stated that they received the half payment for the mill foil.  The other half will be done in December. 

 

Delinquent taxes are at $40, 863.74.  A lot of people are coming in to pay on the new tax bills.

 

Julie stated that in the packet of new information there is a resolution.  Julie would like to implement a resolution like Weathersfield’s in the Town of Leicester beginning next year.  What it says is; if someone over pays by $5.00 or under pays by $5.00, rather than going through and writing checks that basically it’s a wash.  Julie requested the Board review the resolution to discuss at the October 5th meeting.

 

Julie will have budget information for review for the October 5th meeting. 

 

Julie would like the Board to authorize her to pay the following items before the next meeting:

 

·        Replace door handle on the Town Clerk’s side

·        Pay Lake Dunmore Fern Lake Assoc. the mill foil check

·        Pay on loan principle as money comes in for taxes

·        Pay toward school tax as we get more money in

·        Road orders for 4 hours roller

 

Motion by Ken to authorized Town Clerk/Treasurer to pay the above listed items.  Second by Tom.  All in favor.  So approved. 

 

Road Foreman:

 

Arlan reported that Mr. Jozwiak offered $7,500 for the grader.  Motion by Ron to accept Mr. Jozwiak’s offer of $7,500, as is, where is, and said funds to go into the equipment fund.  Second by Ken.  All in favor.  So approved.

 

Arlan will call Mr. Jozwiak.

 

Arlan reported that he patched over the culverts on Rte. 53.  We have done everything we agreed we would do for the Watsons.

 

He got one culvert in on the Hooker Road by Mike Denis’ driveway.

 

Arlan hasn’t looked at the LaCompte’s or Munger’s or Sherwin’s on Maple St.

 

Line the ditch on Ferson Road this fall between Moore’s and Tom’s.

 

Bob, Ron, and Arlan went out and looked at Gerry Flint’s driveway.  There is really no plan.  Ron recommends that Gerry and his neighbor (Watson) work out the problem with a blind ditch.  There hasn’t been any communication to Gerry.  Diane will ask Bob and see if he is in agreement with the proposal and take care of the communication.

 

Tom mentioned a dead Maple tree by Alan Atwood’s.  Pot holes at the north end of Shackett Road.  Check out the limb/tree on Old Jerusalem Road between Ron’s house and Bob and Peg’s house.  Arlan will look at tree and report back.

 

Old Business:

 

Smith Request:

 

Diane put aside the agenda to hear from Jeff Smith at 7:00 p.m.   Jeff is requesting to talk about his permit for a path from his house down to Hooker Road. 

 

Jeff gave some history back to 2003 when he asked Arlan to take a look at the ditch to determine the size of the culvert needed for purposes of putting in a switchback for a path to get to the lake frontage in front of his home up to his house.

 

Before the town put in the drainage on Hooker Rd, there was water going into the lake.  The amount of water coming from his piece now is slim to none.  The Board has not seen the plan that Jeff had engineered. 

 

December 2004 Bucky wrote him a letter which said “no” the Town was not happy with the plan.  It was shortly thereafter that Jeff hired Applied Graphics out of Lincoln to engineer a plan for him to take care of what he thought was the Town’s concerns.

 

Jeff didn’t present this engineered plan until he spoke with Kate this year.  Jeff said that Kate was told it wasn’t a zoning issue but a Town issue due to water concerns which surprised him. 

 

Jeff is asking the Board to look at the engineered plan.   He would like to be able to get the engineer here to talk with Selectboard.  He would like to get someone from the golf course to explain their successful switchback.

 

Jeff would be happy to put in a larger culvert down in front of his place that goes to the lake.  There will be four switchbacks that have drainage dissipaters.  Jeff wants to do it right with the Town’s blessing. 

 

Jeff believes the engineered plan will work just fine.  The impact of water is the key here.  The volume of water is just not what it used to be before Arlan put in a new culvert and ditch south of Sweeney’s.

 

Jeff wants to be able to utilize the property the way he had envisioned it in 1984 when he first bought it.  He would like to bring in some equipment for the project.  He doesn’t want to pave it but put in stone. 

 

Ron stated that a State engineer came up and looked at the property three days ago.  The State’s concern was the grade and could it be stabilized.  The State will be sending the Board something in writing.

 

Jeff wants to put in a platform at the bottom and put in a docking system across the road for purposes of boating and in the winter time he would like to get up and down from that position to the ice without going all the way around.

 

Tim asked why it didn’t go before the zoning board.  Ron explained that driveway issues and road access are not zoning.  It goes through the Road Commissioner and then the Selectboard.  

 

Jeff asked; Mr. Sidoti is very willing to let him exit from his property, what do you say to that?   He doesn’t have to come down through the road.  If he goes through Sidoti’s there would be no issues.

 

Ron wants to wait for the report from the State engineer.  Jeff would like to be in the loop with the communication.   Diane will bring Bob up to speed.  We will find out who the State engineer is.  Jeff will contact Mr. Revell.  The two engineers can get together and have a conversation.  Jeff left.

 

Tom asked Julie about the road side mowing bid per hour.  It was $50 per hour.

 

Listers:

 

John reported that Tim & Cecile went to class on Monday.  John didn’t make his class because they changed the location of the class.  He wants to be sure they don’t get charged for him.

 

Mr. Bissette called about an error in his taxes.   He never had a chance to grieve.  VSA 4111 (F) explains what we have to do.  First, the listers need to send him a letter to tell him the steps to take.

 

Action:  The listers will be sending a notice in writing to Mr. Bissette postage prepaid indicating errors and omissions and making a recommendation and letting him know that the listers will be visiting the property.

 

John stated that it’s very important to get the Grand Lists sealed as soon as possible.

 

Tom asked if there had been any progress with the computers interfacing with the Town Clerk’s.  Julie is waiting until the Listers update. 

 

The Listers will be discussing their options and present recommendations to the Board.

 

Tim stated that they need to get the right program installed and start using it.

 

Tim could not find copies of letters to appraisal firms for 2012.

 

Diane recommends to the listers to send a letter to as many appraisal firms for 2012 as possible.

 

John stated that the three of them are trying their best.

 

Ron made a motion that as soon as possible after the certificate for 2009 is prepared the Board will come in individually and sign it for Anthony & Ida Rae Bissette.  Seconded by Ken.  All in favor.  So approved.

 

John mentioned that there is a Lister’s Association.  Tim may want to join.  Tim was in agreement, but he would have to check his calendar for the meetings.  He may or may not be able to attend.

 

Motion by Tom to pay Tim’s $15 dues to the Lister’s Association out of the Lister’s education fund, but not pay Lister for their time for any of the meetings.  Second by Ron.  All in favor.  So approved. 

 

Diane stated that she has been thinking about budget building and requests that the Listers be thinking about budget items.

 

Correspondence:

 

Diane reviewed the correspondence files as an FYI.

 

New Business:

 

Mr. Lou Lertola who is a resident of S. Burlington would like to attend our October 5th meeting to address with the Selectboard the tax exemption for our five local veterans who are rated 50% or more disabled.    He would like to discuss what the State Statutes currently allow and what Leicester’s current tax exemption, cost to other communities and he would like to put an article on the ballot to increase the property tax exemption from 30,000 to 40,000 dollars for qualified veterans.

 

Action:  Diane will contact him and put him on the agenda.

 

Tom would like to talk about the Sheriff’s Department a little bit.  Julie provided information on the bills.  The revenues are dropping.  We put $2,000 for Sheriff’s patrol.  The $2,000 we put in will be gone.

 

There was discussion on where the patrolling is happening and the cost associated with patrols.  Discussion on speed ordinances.  The Town and Regional Planning did it in the past.  Regional Planning doesn’t currently have the resources.  The Sheriff’s Department would do it for a price.

 

As a citizen, Tim feels the Town needs to have more of an influence where they patrol and the time of day they patrol.  They are traffic enforcement only.

 

Tim doesn’t feel you should have to ride your breaks coming down a hill.

 

Motion by Ron to suspend paying Sheriff Patrols for months of October, November, December simply because we are losing money.  Second by Ken.  All in favor.  So approved.

 

Action:  Diane will send a letter to the Sheriff’s Department indicating we no longer need their services for October, November, and December.

 

 Motion by Tom to authorize Town Clerk/Treasurer to re-issue check #10625 at the appropriate amount.  Second by Ron. All in favor.  So approved.

 

Public Opinion:  None

 

Motion by Tom to go into Executive Session at 8:40 p.m. to discuss personnel issues requested by Julie.  Second by Ron.  All in favor.  So approved.

 

Motion by Tom to come out of Executive Session at 9:22 p.m.  Second by Ron.  All in favor.  So approved.

 

Action:  Motion by Ken to authorize Town Treasurer to re-issue check 10625 for the full listed amount, which is a revision of the previous motion.  Second by Tom.   Motion passed unanimously.

 

Motion by Ken to adjourn at 9:23 p.m.  Second by Tom.  Passed unanimously. 

 

 Adjourned by 9:23 p.m.

 

Next Meeting Monday, October 5, 2009.

 

 

 

Respectfully submitted,

 

 

Sandra L. Trombley

Selectboard Secretary