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Meeting Minutes

Town of Leicester
Selectboard Meeting Minutes
Monday, September 17, 2012
** See subsequent minutes for any changes
Members Present:  Diane Benware, Ken Young, Tom Barker, Ron Fiske, Brad Lawes
Others Present:  Julie Delphia, Kate Briggs, Sandra Trombley, Secretary
Call to OrderMeeting called to order at 6:30 p.m. by Chair, followed by the Pledge of Allegiance. 
Review of Agenda:  Agenda reviewed.
Approval of September 4th & 10th Minutes:
Motion by Brad and second by Tom to accept the minutes of September 4, 2012 as written.  All in favor.  So approved.
Motion by Brad and second by Ron to accept the minutes of September 10, 2012 as written.  All in favor.  So approved.
Review/Authorization to pay bills:  Bills making their rounds for signatures.
Reports from Town Officials, Committees:
Town Clerk/Treasurer
Julie asked what they have to do to get money back for the paving.  She will call Tom Roberts to see what she has to do.
Julie is still getting calls about the assessment and tax rate.  She explains the tax rate and she hands them over to the listers.
Julie explained about the Lister’s errors and omissions.  A couple of things were just minor things, such as current use, not exactly sure, but it fixed whatever was wrong with them.  The other ones are CVPS and Velco.  Those have a huge impact on the town.  You have to approve them.  They are real.  They were double charged.  As far as the education portion of that, we will eventually get it back because at the end of the year when they do the true up, that we will get sometime next spring, it will all come out in the wash.  What won’t work is the municipal budget because the municipal tax rate was set based on a certain grand list.  Doing this change here, changes about $400,000 off the grand list.  That is noticeable.  What that means is, they are going to collect around $1,000 less than they have budgeted.  They have to save $1,000 off the top, and the State doesn’t do it’s true up until after, and they will have to pay the other $5,000 for the education tax to the State.  It makes a big difference.  Most of it will come out in the wash, but they will have to save around $1,000 because they will not raise enough taxes to cover it.
Errors and Omissions Certificate is making its way around table for board signatures.
Julie would like approval by the board to pay the schools as money becomes available. 
Motion by Tom and second by Ron to authorize Treasurer to pay the schools as money becomes available.  All in favor.  So approved.
Motion by Tom to authorize Treasurer to pay the bills.  Second by Ron.  All in favor.  So approved.
Julie would like approval by the board to move $1,000 from the clerk training line item to clerk/treasurer assistant line item.
Motion by Ken and second by Brad to authorize Treasurer to move $1,000 from the clerk training line item to the clerk/treasurer assistant line item.
Zoning Administrator:   None
Town Foreman:
Arlan reported they have been fixing the shoulders and he has about another half day of work.
Diane informed Arlan of a free Workshop on Road Surface Management on October 10th at Lake Morey in Fairlee.
Arlan stated that they need about 6 more cement blocks from Carrara @ $55 each to protect the sand pile.  The board ok’s that.
Listers:  None
Health Officer:   None
Animal Control Officer:  None
Cemetery Committee:  
Tom said they talked about the fence and Ron will help Tom measure and Donna will get some prices for fence like they already have.  They were thinking about this project for the spring.
Chair read a letter from Diane Dutton who gave kudos to those who cleaned up the cemetery and have taken care of it since. 
Cargill Salt Bid for Consideration:
Cargill salt bid should be changed and increased to 500/600 ton.  Arlan will call Amanda Noss and change the number.  It doesn’t mean you must use that much.  One flat price no matter the amount.  Diane signed contract on behalf of the Board.
Building Communities Grant:
Five different grant programs from Vermont Legislature. 
High Risk Rural Roads Paperwork:
Diane signed the written response for HRRR Program paperwork.  It tells who attended the meeting from the Town of Leicester, concerns of the intersection of Leicester-Whiting and Route 7, two curves along Leicester-Whiting Road with no signage, crashes along Leicester-Whiting Road from 2007 to 2011.  They plan on replacing existing stop signs and stop bar at the intersection, install proper advance warning signs, as well as, large arrows or chevrons.  Upgrade all the signs in accordance with the MUTCD regulations.
Julie mentioned that they will need to update the Traffic Ordinance because they are moving the 30 mph change.
Discussion of the dangers of intersection of Route 7 and Leicester-Whiting Road.
Discussion of Sheriff’s patrol and faxing paperwork to end patrol in September.
The Planning Commission of which Donna Swinington is Chair, recommends applying for the grant and that the Chief Executive Officer of the Municipality or Selectboard Member will execute the grant agreement as necessary to secure the funds. 
Motion by Tom and second by Ken to authorize the Chair as the authorizing official, Ron as the alternate, Kate being the Grant Administrator for the Municipal Planning Grant for the purpose of rewriting zoning by-laws.  All in favor.  So approved.
Bus Traffic near Town Office:  Draft Letter
Diane presented a copy of her draft letter.  Discussion of bus traffic and the State Statutes.  There was discussion of students walking down the middle of the public road and congregating at white building.  Buses have been blocking Schoolhouse Road and Meetinghouse Road.  The small bus has been parking in Town Office parking.  Discussion of the students who are picked up by their parents.
Motion by Tom and second by Ron to authorize Chair to send letter signed by all Selectboard with approved changes and enclosing pertinent statutes.  All in favor.  So approved.
Final Review:  Adoption of Town Plan:
Motion by Tom and second by Ron recommending adoption of the 2012 Leicester Town Plan as presented.  All in favor.  So approved.
Town Shed:  None
Public Opinion:  None
Other:  Mail
VLCT Literature
VLCT Constable’s Questionnaire
Town Fair Champlain Valley Fair Grounds October 4th
VLCT Municipal Policy – Meeting at Town Fair
Next regular meeting, Monday, October 1, 2012 at 6:30 p.m.
Motion by Tom and second by Ron to adjourn at 8:00 p.m.   All in favor.  So approved.
Respectfully submitted,
Sandra L. Trombley, Secretary