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Meeting Minutes

Town of Leicester
Selectboard Meeting Minutes
Wednesday, March 7, 2012
** See subsequent minutes for any changes
Members Present:  Diane Benware, Tom Barker, Ron Fiske, Ken Young, Brad Lawes
Others Present:  Julie Delphia, Arlan Pidgeon, Sandra Trombley, Secretary
Call to OrderMeeting called to order at 6:30 p.m. by Chair, followed by the Pledge of Allegiance. 
Review of Agenda:  Agenda reviewed.  
Minutes of February 20, 2012:
Motion by Tom to approve minutes of February 20, 2012 as written.  Second by Ken.   All in favor.  So approved.
Review/Authorize Payment of Bills:
Bills making their rounds for signatures.
Reports from Town Officials, Committees:
Town Clerk/Treasurer:
Julie explained that the green sheet in the bills is to transfer the money from the escrow account for the Gerow property because they have redeemed their property.  She needs to pay back the tax sale buyers.
Delinquents are currently $73,852.94 as of March 6th.  Taxes are starting to come in.  Beth is starting to plan another tax sale.
Dogs are due by April 1st.
Rabies Clinic is March 22, 2012 from 5:00 – 6:00 P.M. and the price is $12.
All the information is set with 911 for Jenna Lane and Arlan has the sign to put up.  Julie mentioned that there are a lot of folks who want the Stove Pipe sign. 
Julie reported on the two dog issues.  The McDonough’s reported things have been quiet and were quite positive about the result.  The other issue; Mike Rakowitz went down to see them and they weren’t home, so he called and talked with them.  The dogs were not barking when he called.  He told them to call if dogs were barking again and no one has called him to date.
The electricity at the brick building is back to normal.  Julie recommends checking the tree light strands next year with a wattage meter when they are ready to plug them in.
Loan paperwork is in bills for signatures.  Right now things are good because she has been receiving taxes.
Brad asked why we have taxes that are out so many years.  It was explained that this has pretty much been policy.  Brad asked if they had a policy.  Tom explained that there is a written policy; and some of the past history was explained.  There were circumstances in certain situations and special arrangements in certain situations.  There are bankruptcy situations and property that is not valued the amount of the overdue taxes.  The Chair explained that they supported any action the Tax Collector felt necessary to take.  The Chair will invite Beth to the March 19th meeting to review delinquent taxes.
The election went very well; smooth.  They had 196 voters total.  156 voted at the primary.  They were done counting at 8:00 p.m.  Tom stated that it was one of the finer Town Meetings he had ever been to.
Road Foreman:
Arlan reported he cut trees on Rte.53.  They cut some brush.  There is one tree remaining.  They worked on dirt roads, hauled gravel and graded.
Ken asked about the rocks on the lower Bullock Road.  Arlan will bring in 4 or 5 rocks and place them with the cherry picker or loader at the end of Old Jerusalem.
Arlan reported that someone called him from FEMA and wants to come down on Friday for the exit interview.  Arlan will be available.
Cemetery Committee
Tom would like to use the loader to put some gravel on the road at the cemetery where it has been torn up due to a lot of traffic in and out of the cemetery.  Tom will do the work.
Lister:  None
Health Officer: None
Zoning Administrator:  None
Motion by Ron to approve the bills.  Second by Tom.  All in favor.  So approved.
Reorganization of the Board:
Motion by Tom to re-appoint Diane Benware as Chair.  Second by Ken.  All in favor.  So approved.
Motion by Ken to re-appoint Tom Barker as Co-Chair.  Second by Ron.  4 in favor.  Tom abstaining.  So approved.
There was discussion about whether they needed two Road Commissioners.  It was determined they did not. 
Motion by Tom to re-appoint Ken Young as Road Commissioner.  Second by Ron.  All in favor.  So approved.
Motion by Ken to nominate Ron Fiske as their Buildings & Grounds person.  Second by Brad.  4 in favor.  Ron abstaining.  All in favor.  So approved.  Bob has offered to be a resource.
Motion by Ken to re-affirm Sandra Trombley for Clerk of the Board.  Second by Tom.  All in favor.  So approved.
Addison Independent as the Town’s media
The Chair to place ads in the Addison Independent on behalf of the Board
Meetings are held the 1st and 3rd Mondays of the month at 6:30 p.m.
Meetings will use Roberts Rules of Order and follow Civil Rules of Conduct.
Chair can make a motion or second a motion, if necessary.
Quorum of the Board can sign orders.
Motion by Ken to appoint Donna Pidgeon as Cemetery Sexton to work with Tom.  Second by Ron.  All in favor.  So approved.
Motion by Tom to continue Richard Reed’s appointment as Addison County Solid Waste Representative.  Second by Brad.  All in favor.  So approved.
Motion by Brad to continue Arlan Pidgeon’s appointment as Tree Warden.  Second by Tom. All in favor.  So approved.
Arlan is looking at weight permits.  Ken signed weight permits.
Coming up in April:
Town Service Officer – talk with Kathy Eastwood about appointment
Health Officer – currently James Russo
Coming up in May:
Emergency Management &Energy Coordinator – currently Ray Lalumiere
Issues to consider for 2012:
Culvert Replacement:  Shackett Road between Bucky’s farm & house and by Randy’s on Delorm Road.
Clean bridge in spring.
Paving Grant – April 13 deadline:  should know where to re-pave & length or distance by our next meeting.  Tom reported that there is no way to tell how much paving is going to cost right now.  Tom has talked with Gary Dupoise and they are going to try to come up with a ball park figure to use until definite numbers are known.
Setting up the meeting with Tom Roberts, Project Manager VT AOT, District 3 or Nelson Blanchard for State Aid for Highway Structures - Financial Plan.  Julie will call Friday to schedule for 9:00 a.m. on March 16.  Chair will warn the meeting.
Motion by Ron that in the event there was not a quorum; the members present would sign on behalf of the Town.  Second by Ken.  All in favor.  So approved.
Do we want to follow up on Schoolhouse Road?  Something to think about.
Two weeks ago Julie placed an ad for Animal Control Officer seeking someone with law enforcement experience.  No interest at this time.  Julie received a call from someone without law enforcement experience, but has not seen anything from them to date.
Ron talked with Barry Forbes and Barry doesn’t know if he wants to take on another town.  Barry gets a base rate and so much a call.
Ron talked with Mark Stacey.  Mark said you can apply for grants for these projects to hire law enforcement.  Diane shared a word of caution about the criteria of some grants where; at the end of a period of time or term, the Town will carry forward.  They need to be careful when researching this and understand all the criteria of the grant.
Julie stated that we need a stance on dogs.  We need to decide how to enforce the dog ordinance and where to put dogs or other animals.
Julie thought vault space and storage should be a topic of conversation for a future meeting.
Julie reported that the bathroom needs a new toilet because the water runs continually.
Motion by Ron to authorize Julie to look into the purchase and installation of a new modern replacement toilet for under $500.  Second by Ken.  All in favor.  So approved.  Julie will have information for our next meeting.
Over the next few months, the Board will meet with the Tax Collector, Planning Commission, Zoning Board, Zoning Administrator, Health Officer and Listers.
Ken reported that Anne agreed to make tables for the Town Green. 
Julie had a compliment about the steps at Town Meeting.
Chair forwarded the High Risk Rural Roads Program to everyone.  The Leicester/Whiting Road was one of the roads ranked as a high risk area for accidents.   Dan Newhall, along with town officials and the Regional Planning Commission will review the roads this summer.  The Board must sign and return the form to participate by April 30th.  VTrans will pay for low cost improvements.
Motion by Tom to authorize the Chair to sign the High Risk Rural Roads Program Form.  Second by Ron.  All in favor.  So approved.  Chair signed the form.
The Board will be meeting with the Planning Commission next Wednesday evening, March 14th at 6:00 p.m. in regard to the Town Plan revisions.  Discussion of what was in the draft copy.  Ron stated that generally the Plan is an overview, but this draft states specifics that will be put in our zoning.  The Board has concerns about the re-write of the Plan.  Before next Wednesday’s meeting, everyone needs to review the Plan.
Loan paperwork from Lake Sunapee has been signed by three board members.
Town Shed:
Town Shed needs new siding and insulation.  Land acquisition will continue to be on follow up list.
Other Business:
Motion by Tom to adjourn at 8:37 p.m.  Second by Ken.  All in favor.  So approved.
Next regular meeting, Monday, March 19th.
Respectfully submitted,
Sandra L. Trombley, Secretary