Meeting Minutes
Town of LeicesterSpecial Selectboard Meeting Minutes Monday, April 23, 2012 *Unapproved* ** See subsequent minutes for any changes Members Present: Diane Benware, Tom Barker, Ron Fiske, Brad Lawes Members Absent: Ken Young Others Present: Julie Delphia, Pete Fjeld, Donna Swinington, Van Denton, Sandra Trombley, Secretary Call to Order: Meeting called to order at 6:05 p.m. by Chair, followed by the Pledge of Allegiance. Review of Agenda: Agenda reviewed. Meet with Planning Commission: Diane explained to the two PC members that we need to figure out how we can get what we need from Addison County Regional Planning and maintain good relations with them for the future; making sure we meet our timeline. Julie explained the difference between the email from Claire that said “no” she wouldn’t give us the document unless they wash their hands of it and the conversation she had with Claire. When Julie had the conversation with her, Julie definitely had the understanding that if we asked for the file; that we weren’t going to get the maps updated. The email reads a little different than that. The email seems to imply that they would still give us maps; and we would be responsible for inserting them into the document, which is fine. Basically, Claire’s answer to Julie was “No, she would do the updates, you mark them up, I won’t give you any soft copy to do it on, you can do it either on a hard copy or PDF and make comment boxes. Once you get them to me I will take 3 or 4 weeks to get them back to you.” She stated, “You are all set for the grant, don’t worry about it”. Julie doesn’t agree that we are all set for the grant. She doesn’t believe that we have done #8 or #10 on the sheet. Diane read that #8 is to prepare the GIS maps and #10 is to complete the final draft of the plan to hand out to the public at warned meetings. Julie tried to explain to Claire that there were some changes and a number of grammatical issues. Julie doesn’t think she understands the extent of these issues. Julie tried repeatedly to have Claire give us a Word file, but Claire would not have any part of that. In addition, Julie was looking at numbers and percentages, and there are errors. She’s not sure where some of the information came from. Julie’s opinion is that it would be a ridiculously redundant effort to go through with a red pen, which would look like a giant red notebook, and write it all out, to have her type it a month from now to have it come back to us to be re-verified again. Then take our red line and mark anything that got missed and send it back. Claire sent us a PDF that is messed up on the disk; as well as, hard copy. Julie stated that she is not on either Board, so she didn’t feel she could go any further with Claire. Julie thinks Claire thinks we are not capable of making the changes in Word; which is not the case. Claire told Julie that Kevin would have the maps done at the end of this week. Diane explained that the Selectboard wants to work with the Planning Commission to decide what to do to help us meet our deadline. Donna and Peter agree that; Diane as Chair of the Select Board should contact Adam Lougee and explain to him we are worried about deadlines and inaccuracies. Diane will contact Adam tomorrow to see if he could help us. We will explain that we want to help them.
- Need Word document
- Need new maps
- Support us; providing information where statistics came from
- Final read through