Meeting Minutes
December 19, 2005
Select Board Meeting
Unapproved Minutes
SEE SUBSEQUENT MEETING MINUTES FOR CORRECTIONS
Board Members Present: John McDonough, Cecile Todd, Mark Stacey , Bob Oliver and Diane Benware
Townspeople: Donna Pidgeon, Arlan Pidgeon, Lawrence A Felion Jr., John Hughes, Mary Hughes, Jerry Flint, Sid Glassner, Dorothy D'Avignon, Carol Morrison, Verna Watson, Al Watson
Meeting called to order at 7:01.
Pledge was recited.
Minutes of December 5, 2005 were corrected.
Page 1- remove that would become, because the road would become a class II road
Page 2- 9 nays changed to 0 nays
Page 4-remove They will ask Officer Coons to deliver it. Replace with- Jim Carroll will send said letter to Steven Blaise.
ACTION: John McDonough made a motion to accept the minutes. Bob Oliver seconded. 5 ayes, 0 nays.
REVIEW AND SIGN ORDERS FOR BILL PAYMENTS:
DISCUSSION: Bills were reviewed. Cecile Todd asked if the board was paying for overtime after 40 ours of work or after an 8 hour day. For winter work, overtime is paid after an 8 hour day. Mark Stacey said this was a verbal agreement. He also stated that it should be put in writing. A letter from Jim Carroll was read. Scheduled billing rates will increase from $115 per hour to $125 per hour. Kelley Services notified the board that as of January 2006, the cost increase of unemployment rates in your state may affect the board’s billing. Diane Benware informed the board of a USDA Rural Development Grant that is available. The deadline to fill out the paperwork is January 13, 2006. ACTION: The board will put its overtime policy in writing. Donna Pidgeon will file for the grant. Diane Benware will contact Kelley Services to find out if the billing rates for the board will increase.
REPORTS FROM OTHER TOWN OFFICIALS OR COMMITTEES:
DISCUSSION: Harry Smith reported on reappraisal. He stated that the vault is full. The board will need to purchase a protective device for files. He said a used fire proof safe was about $500 and a new one was about $3000. He suggested that $2000 extra be added to the budget excluding the fire proof cabinet. Residents would be receiving calls to make appointments. Leicester will need to provide support information. Steven Wright Associates would do most of the work in 2006. $35000 would be received from the state.
ACTION: The board will purchase a fire proof safe.
NEW BUSINESS: Auditors
DISCUSSION: Carol Morrison, auditor, shared that the reports should be submitted to her by January10, 2006. The form has changed from last year. It is in the town report. Cecile Todd asked Donna Pidgeon if all of her fees were recorded. Donna Pidgeon stated that her salary was recorded. Her fees were posted at the town office. Cecile Todd felt that the fees should be in the town report. Donna Pidgeon explained that she filed as a self employed individual for her fees. They could not be recorded as paid by the town. It was suggested that a separate explanation of fees be written in another area of the town report. Dot D'Avignon, auditor, stated that the information regarding payroll for the highway was confusing because the form changed. John McDonough explained that the form changed so that the board had information about where, what and when the work was completed. Dot D'Avignon suggested that Arlan Pidgeon do a log. Donna Pidgeon asked how big or small should the report be? She stated that last year it cost the board $4300 to print and send the report. She noted that postage is increasing and the cost of binding may increase if larger. Harry Smith said that if the board did not include reappraisal information in the report, he would have to mail it out separately. Mark Stacey suggested emailing the report to outsiders.
NEW BUSINESS: Adopt Junk Ordinance
DISCUSSION: The junk ordinance will be posted in five places. Bob Oliver made a motion to adopt the junk ordinance. Mark Stacey seconded the motion.
ACTION: The motion was passed. 5 ayes, 0 nays
OTHER: Please see attachment re: copy of junk ordinance
The junk ordinance will be published in the Addison next week.
NEW BUSINESS: Junk Ordinance Procedure
DISCUSSION: After reviewing the junk ordinance, contact a select board member.
a. orally (no signature) OR
- In writing ( signature optional)
- Discussed at a duly warned public meeting
- All five select board members will view the property (photographed and documented by at least one)
- Determination would be made whether to proceed with the ordinance.
Donna Pidgeon suggested that board members stay on the road. Do not go on the property. John McDonough made a motion to have the procedure for evaluation typed up. Bob Oliver seconded.
ACTION: Motion passed. 5 ayes, 0 nays.
NEW BUSINESS: Leicester Central School Letter
DISCUSSION: A letter was received by the board requesting the use of the town hall for 5/6 grade math instruction from12:45 to 2:00 . Donna Pidgeon shared that the building was used occasionally for funeral receptions and bug/mosquito testing. She also said it was very dirty. John McDonough questioned whether a security deposit should be required. The heat and electricity would increase. John Hughes asked about liability. It was suggested that the arrangements be made on a trial basis. Janitorial needs and bathroom issues will be investigated. Definite dates of use will be recorded.
ACTION: Diane Benware will contact the school to get specific information.
OLD BUSINESS: Vermont Sun
DISCUSSION: Salisbury’s select board requested that the board share its views of Vermont Sun’s races with them. The Salisbury Board meets tomorrow at 7pm. John McDonough made a motion to deny Vermont Sun requests for all races in 2006 in Leicester. Cecile Todd seconded.
ACTION: The motion passed 5 ayes and 0 nays. Donna Pidgeon will write a letter to the State Forest and Park Department.. Salisbury Select Board will be contacted regarding the decision to deny permission to Vermont Sun. Vermont sun will be notified.
OLD BUSINESS: survey
DISCUSSION: Survey was here. The board was billed. Pins are in place
ACTION: NONE
LIMITED PUBLIC OPINION
DISCUSSION: None
ACTION: None
ADJOURNMENT
DISCUSSION: John McDonough made a motion to adjourn. Cecile Todd seconded.
ACTION: The motion passed. 5 ayes, 0 nays.
OTHER: The meeting adjourned at 10:07 pm
FUTURE MEETINGS:
Budget meeting will be December 27, 2005. Representatives will be notified of the meeting.
Leicester/Whiting Select Board Combined Meeting will be Thursday, January 5, 2006.
Next Regular meeting will be January 2, 2006.
Submitted by,
Betty G. Wiedenbein