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Minutes Emergency Meeting - 04-27-2020

Town of Leicester
Selectboard Emergency Meeting Minutes
Monday, April 27, 2020
** See subsequent minutes for any changes
Members Present: Diane Benware, Brad Lawes, John Rouse, Tom Barker, Ron Fiske
Others Present:  Julie Delphia, Arlan Pidgeon, Sandra Trombley, Secretary
Call to Order:  Virtual Meeting, per Covid-19 pandemic response called to order at 6:45 p.m. with roll call.  
Pledge of Allegiance:
Review of Agenda:  
COVID-19:  Address Current Addendums:
Julie explained that the emergency meeting was called because on Friday, the Governor signed an addendum to the Stay Home, Stay Safe Order that made requirements effective on Friday and requires the Board to do some things this week.
Julie went over the new requirements for Work Safe additions and provided emailed copies to everyone, with new additions indicated in red and a copy of the updated new sign to post.  She provided the Mandatory Health & Safety Requirements for the Highway Department and the Town Office.
Julie posted the new sign at the Town Office and Arlan posted the new sign up at the Town Shed
Julie stated that in order for employees to work now, we have to do a prescreening survey indicating that each employee has no symptoms of respiratory illness and would like their temperature taken.
Julie provided a survey form for the Highway Department that she attached to the email she provided.  Arlan must turn this form in every time he submits payroll sheets; indicating everyone was healthy to work.   
There is a 5-person limit now for the Highway Department; instead of 2-person, employees still need to be 6’ apart from each other.
Julie stated that they now need to have a designated Health & Safety Officer on-site for both the Highway Department and the Town Office, who monitors for health and safety requirements being met.
In addition, every employee of the Town needs to complete the VOSHA Training by end of week and complete the certificate at the end of the training and get a signed copy of completion to Julie by Monday.  Julie sent the link for training in the email.
Julie explained the responsibilities for the Town Office.  Julie’s responsibility is for the hours and the work and the Board’s responsibility is for the building itself.  Julie asked for the Board to give some of the responsibilities to her as Town Clerk & Treasurer, to determine when it’s safe to open the Town Office while meeting the mandatory health and safety requirements; instead of having a meeting every time the requirements change a little bit.  Julie went over the difficulties with a limited amount of space in the office.
Motion by John, and second by Tom, authorizing to adopt the Town Office Plan effective 4-27-2020 and allow the Town Clerk to make the listed decisions on behalf of the Selectboard. 
Diane – yes, John – yes, Ron – yes, Tom – yes, Brad – no.  So, approved.
Motion by Ron, second by Tom to designate Julie for Town Office Health & Safety Officer and Arlan for Highway Department Health & Safety Officer.  All in favor.  So, approved.
Julie gave an update that she talked with Greg Moore about doing the carpentry part of installation of Plexiglas for the Town Office.  Roger Desabrais highly recommended using tempered glass instead of Plexiglas.  Roger stated that Plexiglas attracts dust and you need to wash it three times a day.  It scratches easily and unable to post things on it.  He stated that tempered glass requires less of a frame and labor and not much of a cost difference.  Roger stated it would take about two weeks to get the glass in; and then time to install it. 
Once the tempered glass gets in, they might be able to look at if they could open up for researchers.  There was some discussion about whether they could reconfigure the office before allowing anyone in or essential people back in.
Diane brought up Green Up Day, which has been put off until May 30th.  Diane stated that in the past they do a lunch and raffle, but given the uncertainty of everything she will be putting a notice in the paper that they won’t be doing that this year.  They encourage people to still do the green up if everything goes forward for May 30th.
Motion by Tom to adjourn at 7:11 p.m.
Next Regular Meeting: May 18, 2020
Respectfully submitted,
Sandra L. Trombley
Selectboard Secretary