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Meeting Minutes - PC

Town of Leicester

Planning Commission Special Meeting


Wednesday, July 15, 2008




** See subsequent minutes for any changes


Call to Order:  Meeting called to order at 6:32 by Chair for special meeting of the Leicester Planning Commission. 


Roll Call:  Donna Swinington, Shelley Glassner, Heidi Schuerger




Briefly reviewed what recently came into the “in box” to make determination on next steps required. Starting with:


1.  A Zoning Application:  No hearing required.


2.  Correspondence between the Zoning Administrator and a party making a complaint on a noise level zoning and also an appeal of Zoning Administrator’s determination.  Discussion was deferred on this topic until copies of material could be made available for review.


Action Items: 


Make copies of complaint and appeal paperwork and distribute for review. 

Confer with Selectboard for guidance and review procedure for the appeal

Coordinate, schedule hearing, and warn   


3.  VPIC - Recommended storm water management by-law.  Heidi will review and provide copies. 


Action Items:  Defer discussion.


4.  Heidi provided copies of existing Rules of Procedure and the document that governs the establishment of Rules of Procedures.


Action Items:  Defer discussion on Rules of Procedure to Committee Reports


Committee Reports:


Planning Committee:  Donna/Shelley:  Nothing to Report. 


By-Laws Committee:  Heidi:  Nothing to Report


Rules of Procedure Committee:  Heidi




Action Items: 


Draft Rules of Procedure and send to Shelley

Ask Diane ZBA/PC or DRB:  Separate Boards


Grant Proposals Committee:  Gerry:  (on vacation) Nothing to Report


Minutes Back Log:  We have tapes.  Ask Andrew to transcribe a list of meeting dates and put together a folder for each of the hearings.  Diane will contact Kelly Services.


New Forms Committee:  Shelley:  steps to change/adopt new forms/schedule of fees


Action Items: 


Ask Diane the appropriate method for communicating to the Zoning Administrator in terms of adopting new forms. 

·         Whether or not it has to go through the Selectboard.  Whether or not there needs to be a cover letter articulating that all previous forms are no longer to be used and these new forms are the forms that are to be used.  In the process of doing that, whoever maintains the Town web-site to make arrangements for the forms to be on-line.


Target date for adoption of new forms: September 1, 2008.


Donna would like to ask the Selectboard to write a letter to Tom Drew asking him if he would like to maintain his position on the Board, if not, advertise immediately.  It’s going to take over two months to get someone to come on.  It’s important with writing the Town Plan and Zoning By-laws that everyone be here.  Heidi will review Rules of Procedure about “no shows”.  It is an appointed position.  We can ask the Selectboard’s help.  We need to fill the vacant position or the alternate position.


Action Items:   


Ask Selectboard to write letter to Tom Drew

Ask Selectboard to advertise position right away


New Business:


The next convening date.  The next meeting is the regularly scheduled ZBA meeting, July 29, 2008.  Gerry will not be here.  Andrew suggested there needed to be a subdivision design review at that meeting.  No Rules of Procedure for the PC. 


Meeting Adjourned:  Motion to adjourn by Donna.  Seconded by Shelley.  All in Favor.  Meeting adjourned 7:15 p.m.


Minutes taken by Heidi Schuerger July 15, 2008.


Minutes transcribed by Sandra Trombley October 19, 2008.


Respectfully submitted,


Sandra L. Trombley

Planning Commission Secretary