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Meeting Minutes

Town of Leicester
Selectboard Meeting Minutes
Monday June 20, 2016
** See subsequent minutes for any changes
Members Present:  Diane Benware, Tom Barker, Ron Fiske, Brad Lawes
Others Present:  Julie Delphia, Arlan Pidgeon, Sandra Trombley, Secretary
Call to OrderMeeting called to order at 6:30 p.m. by Chair.
Pledge of Allegiance:
Review of Agenda
Approval of June 6, 2016 minutes:
Motion by Tom and second by Brad to approve minutes of June 6, 2016 as written.
All in favor.  So approved.
Reports from Town Officials, Committees:
Town Clerk/Treasurer:
Julie reported that the Cargill Salt Contract price is $79.06. 
The Board signed the Cargill Road Salt purchase agreement.
Julie provided the Board with the Financial Management Questionnaire.
The Board acknowledged receipt of the Financial Management Questionnaire.
VLCT did their audit of the Workers Compensation and this year town received a bill.  Julie explained that there have been some changes at the State level in reference to essential municipal activities; such as, mowing the lawns, mowing the cemetery, cleaning the office and mowing the roadside.  Julie explained how they changes impact the independent contractors and the Town.  Julie needs to contact the contractors to find out how much of their rate is rental of their equipment and how much is labor.  Rental won’t be taxed for Workers Comp, only the labor will be taxed.
Julie mentioned that due to the July 4th holiday, the next meeting will be July 1lth.
Motion by Tom and second by Brad that if bills come in before the July11th meeting that any one board member can come and approve the bills on the Board’s behalf.  All in favor.  So approved.
Assessor Contract:
Julie explained the contract options.  $400 a month rate would give 8 – 9 days a year.  $500 a month rate would give 12 – 14 days a year. 
Julie reported that Diane H. accepted the position.
Motion by Ron and second by Tom to accept the $500 month fee for the assessor and to allow a Selectboard member to sign the contract on behalf of the Board.  All in favor.  So approved.
Loan Paperwork:
Motion by Tom and second by Brad to approve that Chair will sign the corrected Town of Leicester loan documents.  All in favor.  So approved.
Motion by Brad and second by Tom to approve the bills.  All in favor.  So approved.
Zoning Permit Refund:
Applicant for requesting the zoning permit fee of $175 for a minor subdivision that had been legally warned, but application was then canceled, to be reimbursed.  There was another warning to cancel the legally warned public hearing.
Board agreed to the refund minus expenses for the Secretary’s time, Zoning Administrator’s time and  two public warning expenses from the $175.
Julie will pull the expenses together and refund the balance.
Road Foreman:
Arlan reported that they have done some grading and hauled some gravel.
Cemetery Committee:
Health Officer:
Diane tried to investigate and follow up on a cat bite.
Weight Permits:
Diane reported that on July 17th Leicester will be hosting a Vermont Sun Triathlon and Farm to Fork Fondo; two biking events the same day.  Tyler Wren sent a letter to the Commissioner and copied Diane; wanting permission for bikers to ride more than two abreast on Route 53.
Diane wrote a letter to Commissioner Flynn objecting to this request for safety of residents and guests and reiterated the same concerns the Town has voiced in the past.
Hazard Mitigation Plan Adoption:
There was discussion about some items to consider some day; to think about relocating Old Jerusalem Road, elevate part of Bullock Road, and purchase a generator. 
Motion by Tom and second by Ron to approve the all Hazard Mitigation Plan.  All in favor.  So approved.
Lake Dunmore & Fern Lake Treatment:
Brad reported that the treatment of Lake Dunmore and Fern Lake went well and appears by the sign at Dunmore that it was successful. 
Town Shed: 
Motion by Tom and second by Brad to go into Executive Session at 7:02 p.m. to conduct interviews of prospective Selectboard members.  Passed unanimously.
Motion by Tom and second by Brad to come out of Executive Session at 8:01 p.m.
Motion by Tom and second by Brad to authorize Chair to contact Mark Stacey, as new Selectboard member, effective immediately to serve until Town Meeting 2017.
Motion by Diane and second by Tom to contact Tom Drew, and the ZBA, with a strong recommendation that he serve on the ZBA, if he is agreeable.  Passed unanimously.
Motion by Brad and second by Tom to adjourn at 8:30 p.m.
Next Meeting:  July 11, 2016
Respectfully submitted,
Sandra L. Trombley
Selectboard Secretary